After School Care - Orientation Information
Hours of Operation: 2:45pm to 6pm
Days: Monday to Friday during school term
Enrollment: If you are NEW to the service please ENROL here
It is your respobsibility to keep your child's information up to date. This includes contact information, authority to collect, medical and dietary information and CRN details for rebates.
Bookings: Bookings are made by email (NOT through Hubworks) to firstname.lastname@example.org
up to 12:30pm on the day of care. Replies and confirmation will be made after 1pm
If your child is at the Middle Cove Campus they will automatically be put on the bus list to go to Castlecrag.
Please make sure your child is aware of these arrangements.
Fees: $30/day permanent booking, $35 casual (before rebates). The permanet rate is only applicable for a booking for the
whole term paid in advance.
Late Fee: When children not collected by 5:55pm a late fee of $30 / 15mins (or part thereof) will be charged.
Payment of Fees: Invoices for permanent ASC will be sent out by term or you can log in to Hubworks and run your own invoice
Your invoice should include your ESTIMATED CCS rebate.
Payment for ASC is due at the beginning of the term. Payment of fees for Casual care is due at the time of booking
Payments should be made by direct bank transfer to:
Laivoi Pty Ltd BSB: 062 295 A/C: 1037 2248 (Use child’s FULL name as reference)
Rebates: Glenaeon OOSH Services are accredited and approved for Child Care Subsidy Rebate (CCS).
Your child's Immunisations must be up to date in order for you to be eligible for rebates.
Please ensure your are registered with Centrelink and that you accept the enrolment with our service in Centrelink.
Your CRN and DOB information MUST be correct for BOTH parent and child in Hubworks.
Click here for more details.
Absence: Notification of child's absence from After School Care should be emailed to email@example.com BEFORE 12:30pm on the day of care. After this you will need to email AND send a text to the service phone (0428386709)
Also, if cancelling ASC after 12:30pm, if your child is at the MIDDLE COVE campus you will need to contact the office there to change bus arrangements.
Contact: The best contact is by email. Emails will be responded to between 12:30pm and 1:30pm Monday to Friday
the staff can be contacted on the after school care mobile DURING CARE HOURS ONLY on 0428-386-709
If there is no reply we are with the children. Please send a brief TEXT MESSAGE and we will get back to you.
Please DO NOT use this phone for account queries - email only. This phone is NOT attended at other times.
Hubworks Login: If you have used the service before (after school care or holiday care) please do NOT ENROL again.
Click the forgotten password button to have your password re-sent to your email.
You will be emailed a username and password to log in to Hubworks.
Be sure to Keep user name & password for future use. You will need it to get invoices & receipts and to keep your details up to date. Email us if you have forgotten your username (it is NOT your email)
Please log in and complete essential details on the Enrolment form to include full contact details, CRN details
and any medical or dietary requirements. Please ensure that you enter CORRECT CRN AND DOB DETAILS for
for Parent AND Child. It is your responsibility to maintain this data in order to be able to receive rebates.
ALLERGIES, FOOD INTOLERANCES & MEDICAL CONDITIONS
Please ensure that if your child has any special dietary requirements you MUST put this on the ALLERGIES section of the enrolment form. Select 'Yes' to allergies and give details in the comments section below.
Only Allergy and Medical information are currently printed on the sign-in rolls and this is where staff check for dietary and medical requirements.The 'Food Intolerances' section does not currently get printed on sign-in rolls. If your child has a severe dietary or medical condition PLEASE EMAIL US FULL details and speak to one of the staff. Your child's health and well-being is our highest priority.
After School Care Rhythm
Afternoon Tea: Healthy afternoon tea that children enjoy preparing / cooking together
ALL DIETARY REQUIREMENTS CATERED FOR - Please let us know your child's needs when enrolling
Activities: Quiet area for relaxation / preparing afternoon tea & cooking.
Indoor games / art and craft / stories and reading / gross-motor activities and outdoor group games /
special interest projects / gardening / pets
Where: The After School Care Room (next door to Little Kindy) at Glenaeon Rudolf Steiner School, Castlecrag.
Staff will collect Kindergarten children at 2:50pm each day.